Passenger information will generally be collected via e-mail or fax, but will be viewed by Company dispatch/management personnel and the Captain of the flight only; it will not be conveyed to any agency or person other than those directly connected to the flight (i.e. customs and immigration officials). All extra copies of this information will be shredded after the flight.

After the flight, written and/or electronic copies of the information transmitted to U.S. Customs and Immigration will be retained in Company records for not less than 5 and not more than 10 years. Data retention for this time period is required due to the Department of Homeland Security’s 5 year statute of limitations on prosecution for non-compliance of data transmittal. In addition, the copy of each passenger’s passport will be maintained in a file for use for future flights for a similar length of time.

Individuals have the right at any time to make a written request that the copy of their passport that is normally kept on file be destroyed, however, this means that for each subsequent international flight they will be required to resubmit a current copy in a timely manner. Also, this will not affect the information stored for completed flights, as this must be retained as part of the legal document set for that flight.

Under no circumstances will customer information be given to any company for marketing or charitable solicitation purposes. We appreciate the trust that you have shown in providing us with your personal information and safeguard it as if it were our own.

Any persons having any questions or comments about the personal information collected and retained by Maritime Air Charter Limited may address their concerns to the Company Privacy Officer, who may be reached by calling the Company office number (902) 873-3330 during regular hours.